Corporate email migration service to Microsoft 365: the case of F.lli Bettinelli S.p.a.

What is meant by corporate email migration?

With the Microsoft 365 migration service, we mean the transfer of mail data between different servers (data migration), one source and one recipient. A typical example is what happens from Google Workspace to Microsoft 365.

More specifically, it involves moving e-mail, attachments, contacts, calendars and to-do-lists from one mail system to another without incurring data loss or service interruptions for users. In fact, it can be a complex process depending on the platforms involved and the amount of data to be transferred.

So, mail migration, especially if it is corporate, is a delicate operation. It requires proper planning with established methodologies and careful execution. The involvement of IT experts is necessary to ensure that everything runs smoothly and smoothly.

Bettinelli F.lli S.p.a. chooses Utixo to migrate to Microsoft 365

The multinational company Bettinelli wanted Utixo as its technology partner. We manage and provide all the resources needed to support enterprise IT operations, accompanying the client in business transformation through cloud computing.

Bettinelli F.lli S.p.a. was founded in 1953 in Crema as a machine shop specializing in the turning of small metal parts. Between 2000 and 2012 it expanded into the global automation market, opening offices in strategic territories with the aim of promoting its products more extensively. In 2017, during the Annual Meeting of Confindustria Cremona, it was recognized as a “company that makes innovation a strength” and awarded for its investments made in digital infrastructure.

The business need was to move to an e-mail infrastructure that was more reliable, secure, and able to meet business demands. This abandons the old, now inefficient system based on Zimbra technology. Quindi, abbiamo sviluppato un progetto di migrazione della mail da Zimbra a Microsoft 365. Choosing a Microsoft 365 business subscription brings many benefits, such as increased business productivity, full integration with the Windows infrastructure, and better protection against cyber threats.

Managing mailboxes during migration

Thanks to a series of innovative procedures developed over the years, Utixo has become extremely efficient in the process of migrating to Office 365, now known as Microsoft 365. In fact, a series of scripts and automations made and configured by Utixo engineers specifically to simplify and speed up the process and lower its cost are used.

Utixo technicians’ experience covers projects of various sizes, complexities, and transfers from different source mail systems. The migration from Gmail to Microsoft 365 is currently recurring, about which we have also published a detailed white paper on how to optimize it.

1. The project to migrate to Microsoft 365

A specific project is always created for each migration. It starts with an analysis of the current mail system, assessing the number of accounts to be migrated and the size of the boxes. Next, it is necessary to prepare the migration environment.

Once the migration environment is ready, you can proceed with synchronization and transfer of mail data. This phase uses specific, highly automated tools such as Imapsync. During this important step, constant monitoring is carried out to ensure that the process is running smoothly and to intervene promptly in case of any errors.

Finally, the project concludes with verification that it is running smoothly and that all functionality is available as planned.

2. Timing and scheduling of data transfer

It is necessary to plan together with the customer the migration time so as to zero downtime and any inconvenience to the company’s users. Synchronization is done in a gradual and controlled manner in order to minimize any problems that might arise during the process.

3. The strategy adopted by Utixo

The proposed solution ensures maximum security and business continuity for the company without compromising employee productivity. Utixo has an exclusive and tested mailbox migration technique allowing the customer to work for a period of time in a mixed environment without service interruptions.

The transfer will be done box by box and/or in batches of 5 to 10 boxes, depending on business needs. This is done through the use of our unique mail routing solution. This, in fact, allows the old mail system and the new mail system to run simultaneously. This means that the migration takes place without creating downtime for the company.

Rely on Utixo for a secure migration to Microsoft 365

In conclusion, if you are considering a secure migration to Microsoft 365, or to another e-mail system, it is important to rely on focused and specialized companies like Utixo. In fact, it has been handling even very complex migrations for years with efficient and proven methodologies.

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